THE VILLAGES WOODWORKERS CLUB BOARD MEETING

FEBRUARY 28, 2008

Murry Bishop called the meeting to order at 7:00 p.m.

Board members attending: Dave Adamovich, Murry Bishop, Charlie Shark, Al Carlson, Larry Cross, Wayne Hendricks, John Herega, and Bob Thompson.

Officers, Committee, and other members attending: Bill Sadler.

A quorum has been determined.

Minutes

January 31, 2008 board meeting minutes were reviewed and approved unanimously.

February 11, 2008 special board meeting minutes were reviewed and approved unanimously.

Treasurer’s Report

The Club gained about $20,000 in income in 2007 but, in February of this year, we are down for Services Rendered and Initiation Fees. We paid about $3800 for our liability insurance in February, a once a year expenditure. Accounting general ledger numbers have been requested by Murry. We’re converting back from the on-line Quick Books to the regular program starting 2008, because it’s not user friendly. Charlie said we need two additional licenses from Quick Books to put on two other computers so it can be networked; it costs about $169 per license. The data is on the server; the program itself is on the computer. The Treasurer’s report was accepted.

President’s Report

Total membership is 686 members with 24 new members and 61 trained so far this year. Regarding the new storage building: Water district okayed it. Farnum and Barley says the building site will be greater than the 2 feet in but less than the 10 feet agreed upon from the fence. Site plan probably goes to Lady Lake tomorrow, and we’ll know their response between 1-30 days from then. The cost numbers are on the final sheet. The dehumidifier/air cond. cost went up from $4500 to $5200. We cannot formally do anything with the parking lot. Plans were shown for it to be done informally with 24 spaces possibly being added. Plants would have to be moved. The Villages would expand the golf cart path if they put in an expanded RV parking lot; this would be about a year away. The landscaper suggested crushed macadam and concrete for the parking lot. Discussion ensued including the idea of looking at the suggestion in action.

Charlie said that a door was left open and a light left on after a class. A suggestion has been made about getting a security system. Brinks gave us a bid today, and ADT will give us a bid tomorrow. Does The Villages have theft insurance for the buildings? Our own insurance only covers for liability. The rest of this discussion was shelved until the next meeting.

Shop Administration Report

We’re unable to find a contractor to install the Donaldson vacuum system for us, because nobody wants to get up into suspended ceilings. Dave thinks he and his helpers can install it. Maintenance has increased because the snowbirds are tearing things up. The wrong type of push stick is being made during certification class. Paul and Jack will be advised to make the handle type push sticks only.

Committee Reports – For these, Murry said it would be preferable to send an email. If the person needs to discuss it, then we can put it on the agenda.

Safety – Per Paul Greene’s safety letter: To protect the member and the shop, if the accident is such that someone would be going to the hospital, 9-1-1 must be called. If the accident victim needs transportation to the hospital, it must be by EMT. He cannot transport himself or be transported by any other person, only by EMT.

Also, John Herega wants a window put in the door leading to the shop from the carver’s room. Murry also suggested a window be put in the door leading to the shop from the office.

Toys – The lady that had the toy fixtures etc. was selling out her stock. We were able to pick up a nice load of wheels and balls and saved a lot of money.

Tool Crib/Greeter – Per email from Max: Three members have volunteered to oversee the Tool Crib operations (Ron Gryn, Alex Pali, and Lyle Hoffmeister), but they still need a committee chair. He suggests the Board invite them to a Board meeting to give a talk.

Special Projects – Per John’s email: Open backlog at 55. Roy was sick for two weeks. There’s no one in the wings to step into their positions, and no one takes charge except John. John put in 253 days last year and Roy put in 233 days. He gave kudos to helpers.

Unfinished Business:

Reorganization task force report – Will be covered in bylaws.

Observations of Pete Wahl’s remarks on finance committee and planning committee -

Our dues are too low. Too much is put upon John and Roy. We should get hard-nosed about the dues structure at the July Board meeting. We need money in reserve to run the Club for one year. We need a good financial base. We need to form a high-powered finance committee to do hard-nosed financial planning. The cost of machinery repair keeps going up and will be costly if outside help is needed.

Loft storage over new assembly area –Need to put in loft storage over the new assembly area but this will be determined after the shed is put in. Old loft area cubbies will be divided into smaller areas.

Replace 24-inch sander with 37-inch sander – Can’t talk about it until the vacuum system gets in. Florida Carbide has a means to get it on the floor for us instead of us doing it ourselves. It weighs approx. 2000 pounds.

Search for new Treasurer status - Jim Deemer, one of our members, is currently the Treasurer for the Humane Society and also does taxes. He will possibly have a decision for us by April. Murry is working with Bill to re-do things from the first of January to install on our computers in-house instead

of off-site.

New Business

Proposed dual purpose Sound System - Charlie said he spoke with someone regarding hearing devices like tourists use (headset with a device). It would be approx. $2100 for the full system. The discussion was postponed until the next meeting.

Since so many of the safety glasses disappear, it was suggested to give one pair to each new member at certification. If they lose it or break it, they have to pay for additional ones. This will be brought up again at the next meeting as will the suggestion to open up the shop after hours for the Board members to work on their own projects.

Al would like more stools in the carving room instead of chairs.

Meeting adjourned at 8:45 p.m.

Heather Sawyer, Secretary