THE VILLAGES WOODWORKERS CLUB BOARD MEETING
APRIL 24, 2008
Murry Bishop called the
meeting to order at 7:00 p.m.
Board members attending: Murry Bishop, Dave Adamovich, Al Carlson,
Larry Cross, Wayne Hendricks, and John Herega.
Officers, Committee, and
other members attending: Bill Sadler, and Scott Miller.
A quorum has been achieved
with six of nine Board members in attendance.
The minutes from the March 27, 2008 Board meeting were reviewed and
approved as written. Motion
by Larry Cross, seconded by Wayne Hendricks. The minutes from the April 11, 2008 Special
Board Meeting were also reviewed and approved as written. Motion by John Herega,
seconded by Al Carlson.
Copies of Profit & Loss
and Balance sheets through April 22nd were distributed. Income for the month was $4,400. There were Capital Expenses of $3,300, etc.,
and the Net Loss for the month to date was $456. Year to Date, we show a loss of $613. Most bills have been paid including
insurance, and there is still 1½ weeks’ income to add. We should show a profit by end of month and
for the year to date.
Feb/Mar. Balance Sheet
now shows’ Total Cash’, and includes Petty, Bank and Capital fund cash
(initiation fees revenue). There is $436
in Capital Fund to date, Bank $43,700, and $44,358 total cash. Referring to Profit & Loss, we show
Initiation of $5,400 YTD, but Capital expenses to date of $7,230 were spent
YTD, so the account would show a loss if only looking at the year. However, as we are just setting up the fund,
we’ve discussed transferring $11,000 remaining from last year into the account
as a starting point.
There was discussion about
new expense categories showing, as the new treasurer Jim Deemer & his
assistant Mike have gone through and reclassified some accounts to provide a
better breakdown of expenses. Our
current system is working well, but we need more details for our information.
There was discussion of the
amount of receipts from donation box.
There seems to be more going in lately but it still doesn’t cover our
current Shop expenses. Discussion ensued
regarding systems of charging for sand paper, screws, etc. Recommendation: Put ‘suggested donation’ to cover cost on all
items and make two new boxes, one located near sandpaper and one located near
screws. Glue is another area of concern;
we are currently investigating a new supplier for glue that will sell in 55
gallon barrels and have free delivery three times per week.
Jim Deemer takes over next month. The Board thanked Bill Sadler for all his
work.
(Murry presented for
president, as he was unavailable)
There is no news on the
storage building; we are awaiting
1.
The Tool crib is
open, and the learning curve will take some time. Under-whelming response from people willing
to run the tool crib. Letters were snail
mailed by Max, requesting people who have not volunteered in past two
years. We may hear some repercussions,
as the letter was a little forceful. We
still have slots with no people to work them.
Note: Keys that open the front
door will also open the tool crib for those running classes.
2.
We fixed a chair,
and a guy tested it in the lobby; it broke and he fell. Special Projects repaired it as directed but
it did not hold. John re-did it as it
should have been done, re-mortising, etc. and it was again tested and held up
fine. Suggestion: Special Projections should refuse to do as
instructed by customers if they don’t feel it will be adequate. Paul Greene is
currently working with a lawyer on a ‘hold harmless’ legal waiver that people
sign to cover us. The waiver should
include items that don’t work if we did as requested.
3.
Current Members –
742; Certified - 73 since January 1; New members -36 this year to date. It has been slower this year. There is only 1 class running this month.
There was discussion
regarding keeping stats on members who don’t rejoin. We have done so in the past but it proved
more work than value. However, it could
reflect the need for increasing dues.
It
was noted that the new recorder microphone/earphone system is working great;
everyone really liked them during certification. The problem is making sure they are turned
off and re-charged for next use.
4.
When ordering
wood or plywood, do not order imported plywood.
Plywood was historically made in the Baltic, European area. We have recently been getting some made in
The new filters are in for
the overhead Jet; we will be putting them in starting Sunday. There is not much going on in the shop. We lost Bob Behrens for the summer as he has
gone north, so things will slow down for Dave with less help with shop
projects.
The Special Project guys want
their own Router bits, to save time of waiting for tools at the tool crib. Feel it is worth the cost, due to the revenue
they generate. Toys have bits, air gun,
etc., and Turners have items they use regularly. Board Members all agreed to approve the
purchase of a set of Router bits for Special Projects.
Special Projects John Justice - Special
Projects backlog is 42 as of 4pm 23 Apr 08! That includes 40 in the
project book plus a large cabinet project for Joanne, and a fireplace stand for
Carolyn (members).
We have had the benefit of
continued support from Roy, Bill Murray, Max, Charlie Campney, Bob Thompson,
Larry Cross, John Herega, Ron Gammon, and Jack Tague!
Collectively all of this good
effort has resulted in bringing the backlog down from close to 60 to the
current level!
The last log entry is no.
2928!
Included in the backlog are 9
chairs for repair; 7 benches to be built; A TV Stand, 5 divider panels, a
desk, a shelf unit, 6 cornices, 3 baseball display cases, a bookcase, a hot
wheels display case, a game board & 6 domino racks, a sewing table &
drawer unit, a corner shelf, and a few other make/ fix item
After a seemingly endless run
of blinds, none are currently in the backlog!
The pace continues to be
brisk!
1.
“After Hours”
work time for Club/Woodshop staffers - John had no further information, but
discussed with a few people and they are very excited about it. We need to determine who is eligible. Administration, Special Projects, Toys,
Maintenance, Education & Instructors, etc.
They have to work on their own projects during this time. We should start as soon as possible when a
night or two can be determined with Monday night suggested. We must ensure we don’t conflict with
education on-goings. Currently all classes
are over by 6 PM so 6-9 PM is always open.
John Herega & Murry will make a list of eligible people and possible
schedules.
1.
John Herega kept
Stats on the Turning workshop for information purposes. He presented a handout showing attendance and
stats for January through March. The
Workshop seems to have reduced beginner spindle class sign-up as it has helped
with the backlog we were having training beginner turners. 27 different people attended, 55 workshop
spots were filled out of 66. There were
only 8 no-shows, and 4 cancelled. Stats
will be included in minutes. We will
likely stop the Workshops for the summer after the next Certification. The Bowl
turning classes seem to be much better attended; students not letting other
things interfere with attending. We
think the Workshop was successful and we should start again in the fall.
2.
Al Carlson
questioned the Parking Plan. Some
members requested he ask to explore assigning more than one handicap spot. As per the plan, we will have two. Two handicap spots meet code with the
changes. Members expressed concern of
designating more than two spots, as it may be a problem during busy periods
when there is no parking available at all.
Al also expressed regrets that the Church would be unable to donate the
bumpers they were planning to remove.
The Church has learned they are unable to remove their bumpers, since
they are on their lot plans and must remain in place. He wants members to understand they did not
change their minds!
3.
Specials Projects
– John prepared a letter that was sent to Board Members. All Board members confirmed they had received
a copy.
4.
There was concern
of parking golf carts outside of front door, as it is a septic system
area. Weight isn’t a big problem, but it
would be nice to keep that grass nice.
Members agreed that we need to post No-Parking signs in the area.
5.
6.
Dave mentioned
that while Murry and Jim Taylor (our wood order receivers) were away, someone was
ordering wood but didn’t know anything about how to do it. We need info to explain how to order
wood. Also people taking the orders
should try to make sure the members are ordering what they want, so the club
doesn’t end up with wood we have to pay for.
7.
We are
investigating Double Branch as a supplier for 4-sided finished lumber. They don’t deal plywood but have a bigger
array of inventory, and we can get much more specific on what we order. Our vision for the storage building is that
it will be used for wood coming in, toys, maintenance, etc – not for member
storage. There was discussion of where
members will store projects while they are working on it. We need to discuss and think about this over
the next little while, and it should be a subject for future meeting.
Meeting adjourned at 8:15
p.m.
Brenda Clake,
For Heather Sawyer, Secretary